Privacy Policy

-declaration of data protection for the users of the webpage www.spidersys.pl-

 

This Policy constitutes information that the Administrator is obliged to provide on the basis of the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and the repealing Directive 95/46/EC (General Data Protection Regulation) and the Act of 10 May 2018 on the protection of personal data.

The Administrator complies with provisions and obligations structured in Regulation (EU) 2016/679 of he European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and the repealing Directive 95/46/EC (General Data Protection Regulation), hereinafter referred to as GDPR.

By accepting the Regulations and Privacy Policy available at www.spidersys.pl, the User agrees to the personal data processing under the rule of its contents. In this Policy, terms that commence with the capital letter have the meaning assigned in the Regulations.

Complying with the legal obligation structured in GDPR and the Act of 18 July 2002 on Rendering Electronic Services, it is stated as follows:

I.

The Administrator of personal data provided by the Users remains:

Spidersys Spółka z ograniczoną odpowiedzialnością (Spidersys Limited Liability Company) with a registered office in Warsaw, at 41A/8 Kielecka Street (02-530 Warsaw), registered in National Court Register (KRS) registry No. 0000601401, being in possession of Tax Identification Number (NIP): 7822608406 and National Business Registry Number (REGON): 363706345.

You may contact the Administrator of the personal data via available forms:

  • written – sending the correspondence to the address of the office of Spidersys z o.o.: 7 Bydgoska Street, 62-510 Konin
  • electronically – sending an e-mail on the following address: praca@spidersys.com,
  • by telephone – calling the number: +48 500 091 631

II.

Within the functioning of the Portal, contact form and a form to submit job applications in the response to job offers available at the webpage and shared on the Site newsletter service we gather the data coming from you or entities authorised by you to pass the data. These data include at least:

1) your name, surname, e-mail address, alternatively phone number – in case of using the contact form,,

2) your name, surname, e-mail address, alternatively phone number and other personal data, you consider useful – in case of using the form to submit job applications in response to job offers,

3) your name, surname and e-mail address – in case of using the newsletter service,

In addition, it may happen, that we will be gathering the statistics on the presence and activity on the Site using so-called cookies.

In case of establishing contact electronically or in a written way, we also gather all messages, prints and documents received form you.

The provision of the data mentioned in items 1-3 hereinabove is required to use the contact form, a form to submit job applications in the response to job offers or newsletter service, as well as to execution of the concluded agreements in particular rendering electronic services.

The Site comes into possession of the data about the Users and their behaviours by the following:

  1. voluntarily introduced data being transferred to the systems of the Administrator.
  2. saving cookies in the User’s devices.

The Site uses cookies. Cookies are constituted by IT data, in particular text files stored in the User’s device and are designed for the use of webpages of the Site. Normally they consist of the name of the webpage they are coming from, period of being stored in User’s device and unique number. The Administrator is the entity saving cookies on the Site’s User’s device and having access to these data.

You may control cookies or even deactivate them in your browser’s settings. However, it shall be reminded, that in case of turning them off, the Administrator may not guarantee proper functioning of all the elements of the webpage. The Site uses first-party cookies to proper functioning of the webpage, and customisation of some contents appearing on the Site; as well as third-party cookies released by other entities providing marketing and analytical services to the Administrator.

Cookies saved in User’s device may be also used by entities collaborating with the Administrator, in particular companies such as: Google (Google Inc. with a registered office in the USA), Facebook (Meta Platforms Inc. with a registered office in the USA), Twitter (Twitter Inc. with a registered office in the USA).

III.

We process personal data with the following objectives:

  • answering the enquiries entering via contact form or other long-distance communication means, including offer presentations on request presented as mentioned;
  • recruitment process in regard to published by us job offers,
  • delivering the newsletter service;
  • performing other activities in response to issued request;
  • complying with duties constituted by applicable tax or statistical law;
  • running internal statistics in regard to activity of the webpage
  • marketing related to operated business activities.

Cookies are used with the following objectives:

  1. keeping the User’s session open (after logging in), thanks to which, the User is not obliged to enter the login and the password on every subpage of the Site;
  2. fulfilling the objectives forming „Essential marketing techniques”: the Administrator uses the statistical analysis of the webpage’s activity through Google Analytics (Google Inc. with a registered office in USA). The Administrator does not share with the operator of this service personal data, but only anonymous information. The service is based on the use of cookies from User’s device. In terms of information about User’s preferences collected by Google advertising network, the User may view and edit the information resulting from cookies using the given tool: https://www.google.com/ads/preferences.

The basis of personal data processing is mostly of all your consent or consent of the person authorised by you (art. 6(1)(a) GDPR), but also when processing is necessary for taking steps at your request prior to entering into a contract (art. 6(1)(b) GDPR), and when processing is necessary for the purposes of the legitimate interests pursued by us as the Administrator (art. 6(1)(f) GDPR).

Legitimate interests pursued by us in the character of the Administrator is the compliance with duties constituted by applicable law, as well as establishment, protection, exercise or defence of legal claims.

IV.

The Recipients of your personal data, above all, are the subjects authorised to represent Spidersys Sp. z o. o., the staff, as well as the entities collaborating in the following matters:

  • storing our IT data on external servers,
  • accounting and legal services, as long as they are justified by the necessity of compliance with duties constituted by Acts (e.g. clearing, settlement and documenting the services) or exercise or defence of legal claims,
  • dispatching and delivering correspondence.

The entities providing accounting and legal services, as the processing entities, are covered by the provisions of agreements signed by both parties regarding the transfer of personal data required by GDPR.

Furthermore, these data may be transferred to the authorised public body within the scope of their competences (e.g. bodies responsible for criminal proceedings).

The Administrator is not planning on transferring your personal data outside the borders of the European Union.
The Administrator does not process personal data of minors under 16 years of age. In case of entrance of these type of data through contact form, they will be deleted.

V.

Your personal data is being processed only during the time of the clearing and settlement of your enquiries, executing recruitment process on the indicated in the job offers posts or delivering newsletter services and in the period required by the applicable law regarding the storage of accounting ledgers and clearing, settlement and tax documentation. After this period, the data will be deleted, however they may be still processed only if it is permitted and necessary to comply with duties constituted by the applicable law, clearing and settlement of the services, protection and defence of legal claims. On such occasion the data will be processed till the moment of limitation of mutual claims or final and binding end of potential court proceedings.

VI.

NGDPR guarantees you certain rights, we are obliged to inform you about. Amongst them the following ones shall be mentioned:

  1. You have the right to obtain confirmation as to whether or not personal data concerning you are being processed, and the additional information stated in art. 15(1) of GDPR, and also copies of personal data undergoing processing. Issuing the first copy is free of charge, any further copies will be charged.
  2. jYou have the right to obtain confirmation as to whether or not personal data concerning you are being processed, and the additional information stated in art. 15(1) of GDPR, and also copies of personal data undergoing processing. Issuing the first copy is free of charge, any further copies will be charged.
  3. You have the right to the erasure of personal data concerning you (right to be forgotten) and we have the obligation to erase them without undue delay where grounds from art. 17 of GDPR applies, e.i. : a) your data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; b) you withdraw consent on which the processing is based, and where there is no other legal ground for the processing; c) you successfully object to the processing; d) the personal data have been unlawfully processed; e) the personal data have to be erased for compliance with a legal obligation in applicable law; f) the personal data have been collected in relation to the offer of information society services.
    You do not have the right to the erasure of personal data when their processing is necessary: a) for exercising the right of freedom of expression and information; b) for compliance with a legal obligation which requires processing by applicable law we are the subject to; c) for the establishment, exercise or defence of legal claims.
  4. You also have right to restriction of processing or to object to processing them under rules of art. 18 and 21 of GDPR. The right to obtain restriction of processing concerns the restriction of processing these data by us and it applies when: a) you contest the accuracy of the personal data – for a period enabling us to verify the accuracy of these personal data; b) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead; c) we no longer need your personal data, but you require them for the establishment, exercise or defence of legal claims; d) you have objected to processing – pending the verification whether our legitimate grounds override yours.
    You have the right to object to processing based on the necessity for the purposes of the legitimate interests of us or of third-parties at any time, on grounds relating to your particular situation. After lifting the objection, we shall no longer process your personal data unless we demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.
    Where personal data are processed for direct marketing purposes, after lifting the objection the personal data shall no longer be processed for such purposes.
  5. You have right to move the personal data, by issuing them in the structured, commonly used format or by transmitting them to indicated third party.
    Moreover, you have right to withdraw consent to processing of personal data. This does not affect the data minimisation of processing of your personal data done so far.
    You have right to bring an action before the supervisory authority, which is:
    PREZES URZĘDU OCHRONY DANYCH OSOBOWYCH (Chief of Personal Data Protection Office)
    2 Stawki Street
    00-193 Warsaw

VII.

Provision of your personal data is a contractual requirement and in the scope of mentioned hereinabove data, requirement necessary to enter into a contract. Failure to provide such data impedes the conclusion and performance of the contract, included the provision of online services.

VIII.

You may be the subject of activities consisting of automated individual decision-making, including profiling, for performance of other activities in response to concluded contract, and for direct marketing purposes performed by the Administrator.

IX.

Within the provision of online services we apply appropriate and possibly the most complete technical measures preventing collection and modification of your personal data by non authorised persons, in particular:
– organisational solutions limiting the risks of personal data breaches, including the regular backup copying, or software updates used by the Administrator to process the personal data,
– encryption of downloaded and sent IT data with the use of SSL technology.

We stipulate the right to introduce amendments in this Privacy Policy due to changing technologies and to adjust it to possible law changes.